TITLE: Grant and Contract Coordinator

LOCATION: Jefferson County School District 509J, Madras Oregon

CLOSING DATE: Upon filled

DESIRED START DATE: July 23, 2018

POSITION: 1.0 FTE

DAYS: 260 Days a year (including holiday/vacation)

SALARY: Competitive; Full Benefits

PURPOSE OF POSITION:

The job of the Grant and Contract Coordinator is done for the purpose of providing grant and contract administration to ensure fiscal compliance with federal, state, local and district rules and regulations.   Under the direction of the CFO and Director of Curriculum and instruction, the Grant and Contract Coordinator researches, plans, organizes and prepares financial reports and completes any communication and/or reporting related to grant administration, in addition to the post-award administration of grants and contracts.

QUALIFICATIONS:

Education:  Bachelor’s degree required in Accounting, Business, Finance or related area.  Equivalent experience specializing in Accounting may be considered.

Experience:  Minimum two to five years of general accounting experience required. Experience managing federal, state and private grant accounting for government or non-profit entities preferred.

Job Knowledge:  Demonstrated knowledge of the audit process strongly preferred.  Working knowledge of GAAP, budget laws and regulations.  Ability to effectively function independently and within a team environment.  Continuously use interpersonal skills; work as part of a team; and provide customer service.  Frequently make decisions; use independent judgment and/or independent action; mentor; use discretion; and analyze problems.  Ability to apply creativity to problem solving.  Frequently present/teach; and train. 

Interpersonal Skills: Works well with others. Focuses on solving conflict; maintaining confidentiality; listening to others without interrupting; keeping emotions under control; remaining open to others’ ideas and contributing to building a positive team spirit.

Mathematical Skills:  Continuously perform basic math (add, subtract, multiply and divide) and perform advanced math (analysis, statistics, significant data or number manipulation). 

Language Skills:  Ability to communicate fluently verbally and in writing in English.  Ability to effectively present information and respond to questions in one-on-one, small group situations. Ability to verbally respond to common inquiries from various people. Ability to read and interpret documents. Ability to write routine reports and correspondence.

Reasoning Ability: Ability to solve practical problems and deal with a variety of situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written and oral format.

Computer Skills: Advanced PC and Microsoft Office software skills required.  Occasionally perform basic programming (database setup, setting system defaults, and some software modification) and perform advanced programming (software development and/or modification, and system development). 

Job Scope:  Frequent new and varied work situations.  Job involves a moderate degree of complexity.  Some activities are governed by established policy or procedures, but some work requires determining best course of action; and contribute to the development of new concepts for position or work unit.  Decisions are made within broad interpretation of applicable laws, licensure requirements, and/or governmental guidelines.  Operate independently with minimal supervision.  Errors may impact workflow and integrity of data used to make business decisions. Ability to produce accurate work under pressure with frequent deadlines.

Physical Requirements:  Continuously sit; hear; reach; keyboard; repetitive motion of hands/wrists; reach and feel.  Frequently handle and grasp.  Occasionally talk.  Rarely stand; walk; repetitive motion of feet; stoop; crawl; bend; and kneel.  Rarely exert up to 10 pounds force to push or pull.  Occasionally lift and/or carry up to 10 pounds; rarely up to 25 pounds. 

Working Conditions:  Substantial hours during peak projects.  Frequent deadlines under short notice. Extensive close work.  Extensive computer work.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Basic duties of this position include the following.  Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Plans, organizes and coordinates the centralized accounting and financial reporting for grants. Including; billing, preparing annual and project budgets, forecasting revenue, estimating any carry-over of funds from one year to the next. 
2. Coordinates the grant and contract process to ensure compliance with the district and agency guidelines.
3. Assists in the closing of the financial books each month through the balancing and reconciliation of accounts.
4. Maintains complete and systematic set of records of all financial transactions.
5. Assists with preparation of financial reports for the Board of Directors, management and government entities.
6. Assists with the completion of the annual budget and related legal requirements under the direction of the CFO.
7. Presents grant and contract workshops to increase district staff skills and knowledge.
8. Compiles year-end reports, work papers and analysis necessary for the District's auditors to complete the yearly audit of the District's grants.
9. Provides financial support to administrators, buildings and departments as requested.
10. Maintains extensive knowledge of Generally Accepted Accounting Principles (GAAP), federal regulations, state laws and District policies as they relate to grant accounting.
11. Coordinates with the key personnel in all levels at the District to provide for proper and timely expenditure of grant funds in compliance with applicable guidelines and budget procedures.
12. Develops positive working relationships with all levels of staff at the District to foster a high level of customer service in working relationships.
13. Communicates effectively with customers at all levels (management, clerical support, regulatory officials, and component district personnel) to clearly ascertain the concerns raised and respond courteously, promptly, and accurately.
14. Evaluates internal controls of systems and works cooperatively to provide recommendations for improvement to create greater compliance, transparency, and/or efficiencies.
15. Completes all communication and report writing related to grant administration within the district and agency guidelines.
16. Assists in coordinating grant activities with the grant manager.

SECONDARY RESPONSIBILITIES:

1. Serves as backup for the Staff Accountant and assists with issues they may encounter.
2. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

APPLICATION PROCEDURES: Interested candidates are required to apply with online application, letter of interest, current resume, letters of recommendation and references. Current Employees please select “internal” at the top right corner of the page.

Jefferson County SD 509-J

Jeanie Traxtle, Human Resources

Phone:  541 475-6192  

Email: jtraxtle@509j.net

Visit our website at: http://jcsd.k12.or.us/

Jefferson County School District is an Equal Opportunity Employer